Accounting Assistant

Reporting to the company’s Office Manager and General Manager of Operations, the Accounting Assistant will be responsible for but not limited to:

• Reporting to the company’s Office Manager and General Manager of Operations, the Accounting Assistant will be responsible for but not limited to:
  • Answering telephone calls/emails and relaying messages
  • Welcoming and attending to customers in the office
  • Communication with customers regarding project timelines and scheduling in support of Estimators
• Data processing, including:
  • Entering customer data into project management software
  • Entering sales orders into accounting software
• Data organization, file management, and electronic/paper filing systems maintenance
• Customer payment collections and processing
• Scanning and uploading invoices, receipts and other requested documents to Dext Software
• Assist Office Manager with day to day data entry, filing and other duties as requested
• Accounts Receivable, weekly
• Accounts Payable, monthly
• Weekly and Monthly reporting
• Payroll
• Invoicing customers upon project completion
• Responding to project documentation requests
• Updating customer data base
• Office cleaning and organization
• Other clerical duties in support of office function